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#Outlook for mac change archive folder how to
#Outlook for mac change archive folder free

Note:From above suggested methods first 2 (Method 2 & 3) will not delete the items from Outlook instead they will save a copy of emails on the server.

Select and drag all messages to drop into the folder created for archiving.

Press Ctrl + A to select all emails or one can also choose ‘Select All’ from the Edit menu.

Select a particular email folder you want to archive.

Users can also archive single email messages in Outlook 2011 for Mac that further provides ease for searching and accessing to single email messages. Important: Outlook might not perform well while copying folder larger than 2.15 GB, if you have folder of such large size, then you must split it before copying it to archive folders. Also make sure to copy the top most folders and all of its sub-folders because copying top folder will not copy its sub-folders automatically. Note: While copying large sized folder might take time.

Wait until folders get successfully copied to the destination location.

Now drag the selected folder to the desktop or a destination of archiving.

Note: Outlook does not allow selecting multiple mail folders at a time, therefore users have to select one folder at time for archiving.

Select respective folder you want to archive.

This provides an easy in restoring all folders in future. The Second method to archiving emails in Outlook 2011 is archive email folders.

An Archive folder has been created, select all emails that you want to archive and right click on them, choose ‘Move’ > Archive (On My Computer).

There is an inbox in the navigation window named as “On My Computer”, right click on it and choose “New folder” and name it as “Archive”.

Now click on “Hide on my computer folders” option.

From Personal Settings tab, select “General”.

First, you need to enable “On My Computers” folders for this click on Outlook and select ‘Preferences’.

To do this follow under mentioned simple guidelines: If your inbox folder in Outlook 2011 for Mac is reaching its prescribed limit then one thing you can do is create an Archive folder.

#Outlook for mac change archive folder how to

In this section we will make you familiar with solution to solve queries like how to archive emails in Microsoft Outlook 2011 for Mac.

This helps Outlook to run efficiently and index swiftly between folders. In such context, moving messages from large folder to sub-folders might help organize, but it fails to prevent the indexing or reliability issues that Outlook faces.Īrchiving is a process where messages of a certain period or date have moved to a specific folder or storage place defined by the user. Search feature in Outlook gets affected when the user carries large folders in their inbox, also re-indexing large folders take much of the time. This includes primarily sorting, folders having a large amount of data are hard to sort.

#Outlook for mac change archive folder free

Navigate to the folder where the archive is saved to verify that the process has been completed correctly.No matter how much free space left in the mailbox quota of users, Archiving is recommended for plenty of reasons.

Once the progress bars for each of the selected items is complete, you will see the message Your data has been exported. Click on the Finish button.

Once you have set those fields, click on the Save button.

You can now name the archive in the Save As: field and choose where the file will be saved in the Where: field.

Select the items you wish to archive and then click on Continue.

You will see the Export to Archive File (.olm) window.

Click on the Tools tab at the top of the Outlook window and select Export.

Double click to launch Microsoft Outlook.

I found that I cant move those sparse files out of the OneDrive folder when OneDrive. Scroll down in the Applications folder until you see the Microsoft Outlook icon. When you only want to archive a few emails to OneDrive or Dropbox.From your desktop, click on Go located in the top toolbar and select Applications.olm files on the cloud causes them to become unstable and significantly increases the risk of the archive file becoming corrupted. Any information from your email account that you archive must be stored on your local hard drive and should not be stored on any cloud storage platforms. Please note that Outlook for Mac saves the Archive file as an (.olm) file that can only be read on a Mac. Archiving emails in Outlook for Mac creates copies of your email account from the server and stores them on your local computer. To create Archive folder choose one or more messages that you would like to archive > chose Archive on the ribbon.